Jobs

The TreeFolks Administrative Assistant/Grants Coordinator will directly support the Executive Director and serve as the coordinator for grants deadlines including submission and reporting. An exceptionally high level of attention to detail, professionalism, organization, consistency and discretion is required in order to be successful in this position, along with a willingness to adjust working schedules to accommodate and match the needs of the Executive Director. Although this is not a grantwriting position, good writing skills and ability to copy-edit is necessary. This is a full-time (32-40 hr), temporary position paid at $20/hr with an option to extend and is eligible for TreeFolks’ benefit package. This position reports directly to the Executive Director and is a 100% office-based Mon-Fri position with some driving requirements.

Responsibilities:

• Serve as primary point of contact for Executive Director’s calendar and time for all external partners and internal staff
• Assist ED in prioritizing all messages, emails, and attention requests
• Communicate with high-level community and political partners and donors in a professional, courteous and discrete manner
• Review schedule and messages daily early in the morning (7:30) and be available through the majority of the working day to handle changes and informational needs on short notice
• Organize filing systems, personnel files, travel details, contractual materials, and digital information based on needs of ED
• On occasion, drive ED to appointments across Central Texas during the work day and run professional errands
• Maintain the grants calendar to support staff in submissions and reporting deadlines
• Ability to copy-edit grants and other written materials, although position does not require grantwriting
• Coordinate requests from low-income homeowners for services delivered by private arborist firms in partnership with TreeFolks and the City of Austin by scheduling timeline for arborists, permitting inspectors, and other parties

Qualifications:

• 4-year college degree preferred but not required
• Exceptionally high level of attention to detail and organizational ability
• Exceptionally high level of professionalism in communication, written and interpersonal
• Extensive experience tracking deadlines, deliverables, and timelines for multiple parties and enforcing adherence to time and budget
• Exceptional ability to be discreet in all communications
• Experience/aptitude in copy-editing
• Willingness to handle all requests large and small
• Ability to screen and prioritize requests from diverse parties
• High ability to take initiative to anticipate needs and requests
• Courteous, cool, and professional manner in all dealings with external and internal parties
• MacGyver-level software aptitude including Microsoft Excel, Word, PowerPoint, Google Drive, Dropbox, Adobe Pro, common internet tools, and preferentially but not required, Salesforce or similar CRM
• Interest in trees
• Fast thought processor
• Sense of humor and ability to creatively improvise in a pinch absolutely required

To apply, send a letter of interest, resume and references to jobs@treefolks.org